**Reports To**: Chief of Staff**Job Type**: Full-Time Employment**Region**: Central America & Mexico - South America - United States**Location**: Perú, Mexico, Costa Rica, MA Cambridge or US Remote**Start Date**: ImmediateAbout Root CapitalAgriculture is the key to unlocking a better future for billions of people. But while rural families sustain the world, they struggle to sustain themselves. Root Capital is a nonprofit social impact investor that puts its money where others don't - in underserved agricultural businesses.We provide financing and business training to agricultural enterprises in the "missing middle" - those that are too big for microloans but too small for commercial lenders. As these agricultural businesses succeed and scale, they become engines of impact that help farming families, communities, and economies to flourish.Founded in 1999, we are the largest social investor in agricultural businesses. As both a lender and a nonprofit, our unique model allows us to go where other financiers don't and support agricultural enterprises so they can succeed and grow. Our world-class team of experts identifies, partners with, and invests in exceptional agricultural entrepreneurs in Africa, Asia, and Latin America.Over 23 years, Root Capital has invested $1.9 billion in more than 750 agricultural enterprises, proving these under-served businesses are bankable and investable. We have shown that access to finance helps these enterprises succeed and fuels the economy. Root Capital's investments and essential business and finance training have impacted 10 million farming families through job creation, financial security, and climate resiliency. Headquartered in Cambridge, Massachusetts, we currently have offices in Costa Rica, Mexico, Nicaragua, Colombia, Peru, Ghana, and Kenya.Position OverviewRoot Capital is seeking a dynamic, experienced Administrative Assistant to play a vital and pivotal role in the function and success of the organization's Executive Office and its senior leadership structures. Reporting to the Chief of Staff, the Administrative Assistant will play an important role in providing clear information management and administrative support. The Administrative Assistant will interact with staff, leadership, Board members, major donors, partner and colleague organizations, and others, which requires excellent interpersonal skills, diplomacy, and discretion. This position requires a dynamic individual with excellent communications abilities who excels in a fast-paced administrative support capacity and who is comfortable working with a variety of high-level constituencies. The Administrative Assistant brings commitment and integrity to accomplishing Root Capital's mission and goals in this and other duties as assigned.**Responsibilities**:Executive Office Administrative Support (50%)Provides support for Executive Office internal communications responsibilities:Gathers and ensures clarity of information for regular global updates.Schedules quarterly Global calls and ensures IT and other supports.Liaises with, schedules, and ensures all necessary IT supports for translators/interpreters.Ensures Box files and Intranet links are updated.Other duties as assigned.Regularly audits Executive Office Box files and Intranet links to ensure accuracy.Reconciles receipts for CEO, COO, Chief of Staff, and Deputy Chief of Staff.Provides scheduling support for EO as needed, including back-up scheduling support for the CEO.Additional administrative support as warranted.Senior Leadership Structures Support (50%)Working closely with the Deputy Chief of Staff, manages scheduling and administrative preparation for meetings of the Board of Directors:Participates in the planning of Board of Directors meetings and calls, including organizing logistics, assisting with preparation to inform and communicate with Board members, and helping to prepare meeting agendas, presentations, and other materials.Provides staff support for in-person Board meetings, managing catering, supervising and executing IT needs, and maintaining records in the officially prescribed manner in order to fulfill internal needs and to meet regulatory and audit requirements.Provides staff support as needed for Board and Board committee calls.Ensures all relevant materials are captured in Box and uploaded to the Board portal.Regularly audits Board Box files, especially documentation of Board resolutions, to ensure accuracy and appropriate access.Working closely with the Deputy Chief of Staff, manages scheduling and administrative preparation for meetings of senior leadership, as required:Schedules and helps with preparation for regular meetings.Provides staff support for in-person meetings, managing catering and supervising and executing IT needs.Ensures all relevant materials are captured in Box or uploaded to Intranet.Regularly audits relevant Box files and Intranet links to ensure accuracy
