We are looking to hire a motivated Executive Assistant to join our exceptional team at ADIDAS in Callao, Callao.Growing your career as a Full Time Executive Assistant is an incredible opportunity to develop productive skills.Purpose of the Role and Overall contribution to the Organization:Creating a PARTNERSHIP with the GM and FLMMaking a DIFFERENCE to the GM adding valueDoing the work GM delegates with EXCELLENCE and allowing him to dedicate time to core businessRoles and Responsibilities:Administrative Tasks:1. Agenda Management:Management of GMs agenda:Elaborate holidays calendar of FLM:Send reminders and ensure communication of holidays within the whole FLM team.2. Travel Management::Negotiation and administration of hotels and vendors ensuring quality in their service3. Expenses Reporting:PO Creation:Presentation and registration of expenses reports of GM5. Administration of GMs petty cash6. Documentary Control of General Management7. Ad Hoc Administrative RequestsEvent Management:Planning, Execution and Improvement1. FLMs Meeting:Ensure Operational Rythm, Meeting scheduling, Assistance tracking, room reservation, meals, logistics2. Support in Meetings with FLM Participation (Room reservation, logistics, materials, meals, etc.):Listen and Connect:Leaders Community:Breakfasts with GM3. Regional Visit Calendar:Elaborate calendar for VPs visits:Ensure logistics (meeting rooms, dinners, outings, lunch, coffee breaks, transfers, hotel reservations)4. Support BD with the plan and organization of visits of global guests and global / regional events of the SLT team:Ensure a successful visit including agenda gatekeeping, transfer arrangements, dinner venue organisation and others5. AEM:Work together with Internal Comms Manager:Schedule meeting with GM and IC to Review Presentation:Logistics:Room reservation, catering, etc.6. Support the Organization of Workshops and Outings of FLM (e.g.:strategy meeting, end of year meeting)Other Tasks:1. Provide interpretation and translation for non:Spanish speakers for personal documents, calls, online bookings on non:English sites, etc.2. Ensure excellence in service to FLM members that require any supportEducational Minimum Requirement:Administration or similar careers, 5 years of experience in similar roles.Experience as a executive assistant, preferably in multinational companiesEffective communication at all levels of the company, with proven track of C:level communicationExperience handling confidential informationService OrientationAbility to multitask and prioritizeOrganization skillsFlexibilityLanguage Requirement:Fluent EnglishProficient in MS Office (Word, Excel, PPT, Outlook)Experience in events organization (NICE TO HAVE)Benefits of working as a Executive Assistant in Callao, Callao:? Company offers great benefits? Opportunities to grow? Advantageous package
