LOGISTIC and PROCUREMENT OFFICERResponsibilities:Fleet management and transportationGeneral management of the entire fleet of vehicles under the sub:officeSupport the transportation needs of program and office staff are met in coordination with the Logistics Officer and Operations staff of other offices.Ensure proper vehicle utilization, maintenance, fuel consumption, monitoring, and controls systems.Maintain adequate vehicle administration files, including vehicle log sheets, fuel consumption, vehicle maintenance, and repair and accident reports.Ensure all vehicles are safe and roadworthy and drivers observe road safety rules.Warehouse and Asset ManagementManages the daily operation and administration of the warehouseUnderstand Warehouse Policy and Procedures Guidelines and associated forms. Assists staff, as needed, in following these policies and forms;Ensure materials are received, stored, shipped, and reported in accordance with established procedures and MRCS guidelines/regulations. Travels to field sites to receive and inspect goods delivered directly to the field.Maintain a complete, accurate, and up:to:date inventory list and stocks.Maintain an accurate, complete, and up:to:date asset register and inventory list.Conduct regular physical counts of assets and inventory.Maintain proper records of disposal of assets (lost, damaged, sold, donated, stolen, or other)Support on other tasks when required and any other related tasks assigned by the line manager.Procurement OfficerProcure all materials and equipment ordered in a cost:effective and transparent manner in line with and donor:specific policies.Ensure that all order requests, purchase orders, RF, and etc are tracked from point of planning and request through to final receipt.Regularly review, update and share the databases and trackers with the Head of OperationsLiaise with suppliers to create realistic delivery schedulesand compare actual deliveries in order to evaluate supplier performance andresponsiveness.Provide procurement planning support to the program staff as required.Ongoing market research for new suppliers that may provide better service or value for money.Maintain and update suppliers list using the Supplier Registration FormEnsure procurement files are accurate and records are in compliance and donor Procurement policies, the filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable.Assist with the preparation of contracts and amendments of contracts when neededSupport on other tasks when required and any other related tasks assigned by the line manager.Others the job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder.Qualifications and Preferred Skills (Education, Experience, Skills, Abilities)Minimum Requirements:**Education**:At least Diploma / Bachelor degree (Economics/Business Administration desired)Minimum of 4:5 years of successful experience.Very good computer skills in Microsoft office (other systems desired)Excellent verbal (written) and oral communication skills both (Bahasa Malaysia and English)Good verbal (written) and oral communication skills in Bahasa Malaysia and EnglishAble to communicate complex issues in a concise, accessible, and engaging way.Flexibility and ability to work under pressure, manage time and prioritize work to deadlines.Well:developed organizational and planning skills.Punctuality and respect for rules and proceduresfortable in planning and delivering multiple activities under pressure.Must be able to maintain the highest level of confidentiality regarding work:Malaysian Red Crescent Society (Headquarters)Lot PT54, Lengkok BelfieldOff Jalan Wisma Putra50460 Kuala LumpurApplica
