The Museum has an exciting opportunity for a highly motivated and organised professional to join the agency in the role of Facilities Governance Officer.- information management- quality administrative support- project meeting support- finance support.The position provides general administrative, project and operational support to the Facilities and Security Management Team. This includes coordinating monthly progress reports, recording and distributing meeting minutes, coordinating meetings with internal and external consultants and staff, writing minor proposals, assisting with procurement processes, monitoring of the team budget, managing the timely payment of invoices, managing the job log system, credit card reconciliation and documentation management for the business unit.**The key duties of the position include**:- Assisting the Facilities and Security team to manage information through electronic record-keeping systems, databases, contact lists and other information sources.- Coordinating the repair and maintenance of items identified in the project defects lists and job tracking system, including, liaison with contractors and reporting back to internal stakeholders.- Updating the team's intranet site to keep it up to date.- Liaising with venues, contractors and consultants in regard to Museum requirements, including through the work orders meetings and organising activities.- Ensuring that work within the job logging system is allocated to the appropriate resources and that the Museum staff are kept up to date with job progress/tracking.- Processing purchase orders, and invoice processing and provide the Facilities and security team with regular budget reports.- Ensuring that building plans (for example as built) and construction drawings are controlled.- Contract meeting and governance.- Audit and WHS inspections recommendations and actions monitoring.- have excellent time management, communication and organisational skills.- be responsive, agile and have a strong eye for detail.- thrive working in a busy environment, enjoy meeting a range of people and be highly self-motivated.- work in a fast-paced environment where priorities shift and your ability to be flexible and adapt to change is paramount.As the Facilities Governance Officer, you will be able to use your initiative to develop and implement processes and systems that streamline and support the efficient operations of the business unit. You will have a willingness to learn and enjoy working in a team environment. You will be able to work independently to achieve outcomes.**Selection criteria**- Supports strategic direction - supports shared purpose and direction, thinks strategically, harnesses information and opportunities.- Achieves results - uses resources wisely, applies and builds professional expertise, responds positively to change, takes responsibility for managing work projects to achieve results.- Supports productive working relationships - nurtures internal and external relationships, listens to, understands and responds to the needs of others, values individual differences and diversity, shares learning and supports each other.- Displays personal drive and integrity - demonstrates public service professionalism and probity, engages with risk and shows personal courage, commits to action, promotes and adopts a positive and balanced approach to work, demonstrates self-awareness and a commitment to personal development.- Communicates with influence - communicates clearly, listens, understands and adapts to audience, negotiates confidently.**Eligibility**- be an Australian citizen- undergo a number of pre-employment checks, which includes a police records check.- ability to obtain and maintain a baseline security clearance**Aboriginal and Torres Strait Islander people and those from culturally diverse backgrounds are encouraged to apply. The Museum is an equal employment opportunity workplace.****The National Museum of Australia is committed to ensuring a child-safe and child-friendly environment. All employees are expected to demonstrate a commitment to, and support for, these principles in theory and practice.
